Best Practices for Creating a Good Office Move Communication Strategy with Your Employees
To have as many employees on board with your move as possible, you will need to create a good communication strategy and apply it carefully. In the end, you may even be surprised by the number of employees who have decided to offer additional help on their very own. Here are the best tips on how to communicate with employees about an office move.
Be the Source of Inspiration
Start your communication strategy as early as you can. Don’t wait for such a long amount of time that employees start finding out about the move from another source. This can create unexpected troubles that can hinder the future development of your plan.
Build Your Team
While creating your plan, consider the office move as a team sport and outline some teamwork rules. Include leaders from your department lines of business and functional representatives, such as IT, HR, Facilities, Transportation, Finance, Marketing (depending on your business). Team leaders are key here as they are the trusted and well-respected employees who can give you insight into how other employees feel about the move.
To have successful communication with your staff about the company’s relocation endeavours, you will need to design a plan that actively engages employees. As long as you start the communication early, everything should be okay. Remember that employees play a large role in a successful office relocation for three main reasons:
- They often pack their own equipment (desk, documents, personal belongings);
- Their perspective about the process is an important factor for its proper execution;
- Both bullet points above have an impact on how much downtime or lost productivity your business experiences as a result of your office move.
Deliver the Message
Which is the right way to communicate the key messages? If you are mostly sharing company news via email, maybe you should continue in this way. In addition to your general channel of communication, you should try to use multiple tactics and share all the details of the move with your managers so they can inform their colleagues and handle all the questions.
Office Move Communications Plan
Announcing an office move is the most essential step of the whole office move communication process. Any interested party should be included in the process at an appropriate stage of the move.
An efficient office move announcement strategy should be integrated into the official office move communication plan. The whole announcement procedure cannot be completed all at once. It is an ongoing process that starts before the relocation and continues during and after the move, depending on various factors.
Employees and business partners should be first notified of the upcoming office relocation, whereas customers may be notified a bit later.
The most crucial steps of the office move communication remain:
- Obtaining and processing feedback
Contact All Suppliers
Do not forget to send office move announcement letters to all companies you trade with, especially suppliers. Convince them that the office relocation will not hinder your current beneficial collaboration and that nevertheless, you will continue your business relationship with them.
Respond to any questions they ask as quickly as possible and include all updated information related to contacts, address, availability etc.
Call for Help if You’re Uncertain
Whenever you feel like your tasks are too overwhelming, you can call St Albans Removals for support. We do office and commercial relocations of all sizes and to all points in the UK and to countries in the European Union.
A professional team can also do the packing instead of your employees, and you can take advantage of different storage services, including business storage in Hertfordshire and document storage. We also do end of tenancy cleaning, furniture assembly and disassembly, and more.